Deadlines

Below are some activities and their due dates to keep in mind.  Some of the 2017 dates have not been finalized and will be updated as they are finalized.  In some cases, the dates are guidelines and the description provides more specifics.  If an item needs a specific form (ie:  nomination form), we will provide a link to the form as it is available.

If you ever need more information about a deadline/activity feel free to contact us at prmdistrict19@gmail.com.

Jul-16
Date Item
1-Jul Start of the 2016/2017 Toastmaster Year: Club and District Officers start their new roles
July Start to promote the “Smedley Award” Membership Contest, Aug. 1 – Sept. 30
July Area Directors follow up with Clubs that have not submitted their Officer Lists to WHQ
July Phase I Officer Training (continued) (can be done in June – August)
July Area Directors contact and/or visit Clubs to set up 1st round Club Visits
July Area Directors begin submiting club visit reports online to TI
1-Jul Club Presidents or Secretaries assign proxy for Toastmasters International Convention
16-Jul District Executive Council Meeting
Aug-16
Date Item
August Clubs to promote Toastmasters month (world wide movement – proclamations)
August Promote the “Smedley Award” Membership Contest, Aug. 1 – Sept. 30
August Phase I Officer Training (continued) (can be done in June – August)
August Area Directors submit club visit reports online to TI (continued from July)
August 1-24 Club Humorous Speech and Evaluation Contests
August 13-20 Trio in Washington, DC for district leader training and convention
August 17-20 Toastmasters International Convention in Washington, DC
August 25 – 31 Area Humorous Speech and Evaluation Contests
27-Aug District Executive Council Meeting
31-Aug Deadline for Club Officer training to count toward DCP Program
31-Aug Club Presidents to double check club officer training report in Toastmasters International for accuracy.  If there are errors, notify Jeanne Heil, Program Quality Director.
Sep-16
Date Item
September Clubs to promote Toastmasters month (world wide movement – proclamations)
September Open House Months – Promote September/October as Toastmasters Months
September Clubs collect and submit Membership Dues online to TI
September Area Directors submit club visit reports online to TI (continued from July)
September 1 – 15 Area Humorous Speech and Evaluation Contests (cont. from Aug 31)
1-Sep Club Officers prepare proxy/credentials for District business meeting in October
17-Sep District Executive Council Meeting
30-Sep Deadline to submit Membership Applications to TI for TI’s “Smedley Award” Membership Contest
30-Sep Deadline to submit membership dues online to TI
Oct-16
Date Item
October Clubs to promote Toastmasters month (world wide movement – proclamations)
October 1-15 Division Humorous and Evaluation Contest (cont.from Sep 25)
29-Oct District Executive Council Business meeting (at Fall Conference)
29-Oct District Evaluation Contest (at Fall Conference)
29-Oct District Humorous Speech Contest (at Fall Conference)
October 28 – 29 District 19 Fall Conference
Nov-16
Date Item
November Elections for Clubs electing Officers semi-annually held during first meeting in November
30-Nov Deadline for Area Director Reports (first round) for credit in the Distinguished Area Program
Dec-16
Date Item
December Phase II Officer Training (cont. from Dec 1 – Feb 28)
31-Dec Deadline for clubs who elect officers semi-annually to submit Club Officer Lists to TI for DCP credit
The year is halfway completed! Celebrate what you have accomplished!
Jan-17
Date Item
January Area Directors begin 2nd round club visits and submit reports online
January Phase II Officer Training (cont. from Dec 1 – Feb 28)
January Club International Speech and Table Topics Contests begins (Jan 1 – Feb 4)
January District Trio – Mid-Year Training (exact dates to be confirmed)
January Deadline to submit Cap Sias Award nominations to Paul Wood, Immediate Past District Director due by Feb 29.  Nomination form.
1-Jan Start to promote “Talk Up Toastmasters” Membership Contest, Feb. 1 to Mar. 31
Feb-17
Date Item
February Open House Month – Promote “Talk Up Toastmasters” Membership Cont., Feb 1 to Mar 31
February Phase II Club Officer Training (COT) (cont. from Dec 1 – Feb 28)
February District Trio – Mid-Year Training (exact dates to be confirmed)
February Deadline to submit Cap Sias Award nominations to Paul Wood, Immediate Past District Director due by Feb 29.  Nomination form.
1-Feb Club Officers prepare proxy/credentials for District business meeting in April
February 1 – 4 Club International Speech and Table Topics Contests (cont.) (Jan 1 – Feb 4)
February 5 – 28 Area International Speech and Table Topics Contests begins (Feb 5 – Mar 4)
28-Feb Deadline for Phase II Club Officer Training to count toward DCP Program
Mar-17
Date Item
March Promote “Talk Up Toastmasters” Membership Contest, Feb. 1 to Mar. 31
1-Mar Clubs collect and begin to submit Membership Dues online to TI
March 1 – 4 Area International Speech and Table Topics Contests (cont.) (Feb 5 – Mar 4)
March 5-31 Division International Speech & Table Topics Contests begins (Mar 5 – Apr 8)
31-Mar Deadline to submit Membership Applications to TI for “Talk Up Toastmasters” Membership Contest
31-Mar Deadline to submit membership dues online to TI
Apr-17
Date Item
April Start to promote “Beat the Clock” Membership Contests, May 1 – June 30
April District 19 Spring Conference
April District Executive Council Business Meeting (at Spring Conference)
April District Table Topics Contest (at Spring Conference)
April District International Speech Contest (at Spring Conference)
April 1-8 Division International Speech & Table Topics Contests (cont.) (Mar 5 – Apr 8)
May-17
Date Item
May Promote “Beat the Clock” Membership Contest, May 1 – June 30
May 1-7 Elections for 2017-2018 Club Officers held during first meeting in May
8-May Complete and submit 2017-2018 Club Officer List to TI
Jun-17
Date Item
June Complete the CC, AC, CL, AL, DTM requirements and submit the Applications to TI
June Phase I Officer Training begins (June – August)
17-Jun District Executive Council Meeting outgoing and incoming District officers
30-Jun Deadline to submit Applications for Membership, Educational Awards and New Clubs Charters to TI
30-Jun Deadline to submit Membership Applications to TI for TI’s “Beat the Clock” Contest
30-Jun Deadline to submit 2017 – 2018 Club Officer List to TI for DCP Credit
Jul-17
Date Item
1-Jul Club Officers prepare and assign proxy for Toastmasters International Convention
Congratulations and Thank You for a Wonderful Year! Celebrate!